Inventory Management

Each product or service you sell/purchase is a Stock Item.

Item Fields

• Name & SKU — Unique identifier per company
• Description — Detailed product description
• HSN/SAC Code — For GST compliance (auto-filled during invoice)
• GST Rate — Default tax rate (0%, 5%, 12%, 18%, 28%)
• Cess Rate — Additional cess if applicable
• Taxability — Taxable, Exempt, Nil-Rated, or Non-GST
• Type of Supply — Goods or Services
• Sale Price / Purchase Price — Default rates
• Unit of Measurement — Link to UOM master
• Stock Group — Hierarchical categorization
• Opening Stock — Opening quantity, rate, and value (for mid-year start)
• Reorder Level — Minimum stock threshold
• Batch Tracking — Enable/disable batch management per item
• Costing/Valuation Method — FIFO, Weighted Average
• Item Aliases — Alternate names (for vendor-specific naming)

Hierarchical product categorization (like Tally's stock groups).

• Self-referencing tree structure (parent → child groups)
• Useful for reporting (e.g., “Electronics → Mobile Phones → Samsung”)
• Each stock item belongs to one group
• Imported from Tally automatically during XML import

Define measurement units used across stock items.

• Symbol — Short form (Nos, Kg, Ltr, Box, Pcs)
• Compound units — Define conversion (1 BOX = 12 PCS) via base unit + conversion factor
• GST UQC — GST Uniform Quantity Code for compliance reporting (NOS, KGS, LTR, etc.)
• Decimal places — Precision for quantity display (0-4 decimals)

Track stock across multiple storage locations.

• Hierarchical — Parent-child godown structure (Main → Section A → Shelf 1)
• Address fields — Full address for dispatch documentation
• Primary godown — Default location for new transactions
• Per-godown stock — Track quantities separately per location

Track stock at batch/lot level for items with expiry dates or manufacturing batches.

• Batch Number — Unique per stock item
• Manufacturing Date — When the batch was produced
• Expiry Date — For FEFO (First Expiry First Out) logic
• Per-godown batches — A batch can be tracked within a specific warehouse

Record stock movements that aren't tied to sales/purchase invoices.

Journal Types

• Transfer — Move stock between godowns (OUT from source, IN to destination)
• Manufacturing — Consume raw materials (OUT) and produce finished goods (IN)
• Adjustment — Physical stock count correction (increase or decrease)

Journal Entry Fields

• Direction (IN or OUT)
• Stock item, godown, batch (optional)
• Quantity and rate
• Auto-creates InventoryTransaction records

Every stock movement is recorded as an InventoryTransaction. These are created automatically when:

• Sales Invoice posted → OUT transaction per item
• Purchase Invoice posted → IN transaction per item
• Credit Note → IN (goods returned)
• Debit Note → OUT
• Stock Journal saved → IN + OUT per the journal type
• Delivery Challan dispatched → OUT
• GRN received → IN

• Stock Summary — Current position: opening + inward − outward = closing, per item
• Stock Item Transactions — Full movement history for a single item
• Godown-wise Stock — Stock levels per warehouse
• Reorder Report — Items below their reorder threshold